We have recently revamped our policies and procedures for issuing keys. Please read this document carefully in order to make your key request experience a positive one.
Note: Any instruction below that contains a * means that paperwork is required!
* Required Identification
Current University of Arizona CatCard I.D. (or appropriate I.D. as determined by Facilities Management for personnel requesting keys to the Arizona Health Sciences Center) is required for all faculty/staff/students requesting keys.
* Key Authorization/Receipt Form SOF #0100-8145
- Each form allows for the issuance of up to six different room/door keys. If more than six keys are being requested, an additional form is necessary.
- Complete the unshaded sections ONLY (shaded area is for Key Desk use). Multiples of the same key will not be issued to individuals or departments.
- Cross through any unused lines AND/OR put the number of keys being requested in the box on the form. Keys WILL NOT be issued if one OR the other has not been done.
- Signature of the department's current authorized signer is required.*
- Corrections made to a form must be signed adjacent to the correction by the department's authorized signer.
- Form not valid after 30 days of date on form.
- SEND ALL FOUR (4) COPIES OF THIS FORM TO THE KEY DESK.
* Room Priviledge Card
- Actual updated validation sticker must be on the card, currently FY 09-10
- Rooms/doors for which keys are to be issued must be shown on card.
- Original ink signature of the department's current authorized signer is required.*
- Additions or corrections must be initialled by an authorized signer adjacent to the addition/correction.
* Other Requirements
- In addition to the above paperwork, restricted keys require a memorandum of authorization from the department's current authorized signer.
- Requests for building MASTER keys require a memorandum of authorization signed by the department head AND the building monitor. (Exception: AHSC does not have building monitors.)
* Picking Up Keys For Another Individual
-
Someone picking up key(s) for another individual must have all of the following:
- His/her own University I.D.
- The CatCard I.D. of the person receiving key(s).(Photocopy is acceptable).
- Room Privilege Card of person receiving key(s).(Photocopy is acceptable)
- All required paperwork referred to in the above procedures.
* Key Issuance by Mail
For security reasons, keys cannot be issued or sent by mail.
* Replacement of Lost Keys SOF #0100-8260
All above requirements apply. In addition, a Request for Replacement Key form signed by the department head ONLY must accompany the request. Only those keys requested on this form will be issued regardless of what is shown on the Room Privilege Card.
* Multiple Key Issues
- Only one copy of a key will be issued to a person. No one may receive two identical keys.
- Departments may not check out keys to the department. All keys must be issued to an individual in the department.
Note: When an authorized signer is being issued keys, another authorized signer must sign the paperwork outlined above. (EXCEPTION: Deans, Directors, and/or Department Heads.) Telephone authorizations WILL NOT be accepted.
